GRAYSON HIGH SCHOOL TAKEDOWN CLUB
BY-LAWS
The organization shall be known as the Grayson High School Takedown Club, Incorporated and may be referred to as the Grayson High School Takedown Club. The Grayson High School Takedown Club is a non-profit, non-partisan and non-sectarian organization which seeks to be a resource for the support and enhancement of the Grayson High School Wrestling Program through activities and contributions as directed or requested by the Varsity Wrestling Coach. The members of the Grayson High School Takedown Club have the sole right to govern and control those activities and contributions through elected officers when acting within granted authority and under the direction of the Varsity Wrestling Coach.
The objectives of the Grayson High School Takedown Club are as follows:
1. Support the Grayson High School wrestling program and general welfare of the Coaches and wrestlers
2. To Enhance the wrestling program at Grayson High School.
3. Support and promote the student interest in the program.
4. Maintain the fraternalism and high standards of conduct among the members.
5. To build a strong relationship between the Grayson High School and the Grayson community
Section 2 - Membership any person interested in Grayson High School shall be eligible for membership, and once accepted; a member shall have equal rights and privileges with all other members,
Membership Dues: $250
This membership is valid for a period of one year. Memberships require the payment of annual dues. The amount of annual dues is based on a recommendation of the officers and approved by a majority vote of the members present at the meeting the vote is taken.
Annual membership dues are concurrent with the calendar year. They are due by the date of the first official practice of the season, and are payable to the Grayson High School Takedown Club. Dues help provide drinks, sandwiches, and snacks etc. for the weekend matches. Paid members also have the right to attend club meetings, gate entry to home matches, vote and to attend the annual Wrestling Banquet. If a wrestler quits and an officer is notified before the team pictures are taken than a 100% of dues paid will be refunded. No refunds will be considered on or after that date.
There shall further be a Hardship type of membership. The Hardship membership shall be approved by the Varsity Head Coach. A Hardship membership should be granted by the Varsity Head Coach solely based upon the member's financial inability to pay the annual dues.
All memberships are considered family memberships. Family membership is defined as wrestler(s) immediate family in the home the wrestler(s) lives, and any divorced parent and his or her present spouse with whom the wrestler(s) does not presently live.
Section 3 - Officers Election
The elected officers of the Touchdown Club shall be: President, Vice President, Secretary, and Treasurer. Each officer must be an active member and will be elected by a majority of the members present at the election. The term of office will be for one year and will run from March to March.
The regular election of officers shall be handled as follows:
1. At the March meeting, the President /Varsity Head Coach shall appoint a nominating committee.
2. The nominating committee shall make its report at the March meeting. After the nominating committee makes its report, nominations shall be accepted from the floor.
3. A vote will be taken at this meeting. The member receiving a majority of the votes for each office shall be declared elected.
4. A run-off election between the two nominees receiving the highest number of votes shall be held immediately in the event no nominee receives a majority of the votes cast on the first ballot.
The removal of officers shall be handled by written recommendation to the Varsity Head Coach. Such motion shall be voted on at the next regularly scheduled meeting of the club. An officer shall only be removed from office by a 2/3 vote of those members present at the meeting the vote is taken. For officers other than President in which an officer is removed from office, the office will be filled by having a special election at the next regularly scheduled Club meeting after taking nominations from the floor to fill said office. If the President is removed from office, the Vice President would automatically become the President and a new Vice President would be elected as outlined above.
The Executive Committee shall be composed of the President, Vice President, Secretary, Treasurer, and the Varsity Head Coach. The Head Varsity Coach shall have (2) votes on any club vote.
Section 4 - Duties of Officers
The President shall preside at all meetings of the Club, and conduct the same according to the rules adopted; he/she/they shall enforce due observance of these by-laws; decide all questions of order; sign all documents that are adopted by the Club; be an ex-officio member of all committees; perform all customary duties pertaining to the office of President, and shall turn over everything in his/her/their possession belonging the Club to his/her./their successor at the expiration of his/her/their term of office.
The Vice President shall assume all the duties of the President in the absence of the President, and shall be an ex-officio member of all committees. The Vice President shall assume the un-expired term of the President upon the President's resignation, removal or death. He/she/they shall turn over everything in his/her/their possession belonging to the Club to his/her/their successor at the expiration of his/her/their term of office. The Vice President(s) shall be responsible for the wrestling Program.
The Secretary shall keep a record of the proceedings of all meetings; keep a roll of members in conjunction with the Treasurer / Membership Chairperson; read and/or provide minutes of all meetings; insure notification of every club member prior to each meeting. He/she shall turn over everything in his/her possession belonging the Club to his/her successor at the expiration of his/her term of office. The Secretary shall carry on all correspondence; write thank you notes to all guest speakers and other such persons and organizations obliging the Club by their efforts and favors; send cards of condolence and/or flowers; keep records of all correspondence. In the event that the Secretary cannot attend a meeting the Treasurer will record the meeting. He/she shall turn over everything in his/her possession belonging to the Club to his/her successor at the expiration of his/her term of office.
The Treasurer shall receive and receipt for all monies paid to the Club; all funds received shall be deposited in the Club bank account within fifteen (10) business days; pay bills in the amount of $200 or less. Bills and/or payments amounting to more than $200 require authorization of the committee chairperson responsible for the budget expenditure; the Treasurer shall give a report at each meeting of the income and expenditures of Club funds for the past month, and shall give a report of the financial status of the Club at the end of his/her term of office. The Executive Committee shall be responsible for preparing an annual budget to be presented at the April meeting of the Club. The Treasurer shall turn over everything in his/her possession belonging to the Club to his/her successor at the expiration of his/her term of office.
Section 5 - Meetings
The meeting of the Club will be held the third Thursday of each month. The business meeting may be cancelled or rescheduled by the President/Varsity Head Coach upon the approval of the Executive Committee.
Special Meetings may be called by the President/ Varsity Head Coach or written request of any three (3) members of the Club, and for this purpose, the President/Varsity Head Coach may sign such a request. The Secretary shall assure notice to all Club members of special meetings within at least 48 hours.
An exception can be made only at the request of the Varsity Head Coach and then a minimum 24 hours notice is required for a special meeting. Only such business as is designated in the notice shall be transacted at the special meeting except where the meeting is called to take place of a regular meeting in which case any business may be transacted.
Section 6 - Finances
The finances of the Club shall be under the general direction of the Executive Committee. A minimum of two (2) persons shall be eligible to sign any check made on the bank account of the Club. Persons authorized to sign checks on the checking account of the Club are the President/ Vice President/ Treasurer and Varsity Head Coach.
The Club shall be responsible for fund raising and may in conjunction with any other school-recognized club, sponsor mutual fund raising events, distribution of funds pro rata to be determined prior to the event.
A Finance Committee shall be appointed by the President/Varsity Head Coach. At the end of each year, it shall be the duty of the Finance Committee to review the accounts of the Treasurer and render a report of the findings of the Club.
Section 7 - Amendments / Rules
Robert's Rules of Order shall govern all proceedings except in the case of conflict with these By-laws, in which case the By-laws shall govern.
A majority of members in good standing present at a meeting shall constitute a quorumfor the transaction of all business. These By-laws may be amended by a 2/3 vote of those members present at the meeting. A proposed amendment of change to the By-laws must be proposed at one meeting and may not be voted on until the next regularly scheduled Club meeting.
The President/Varsity Head Coach shall appoint a By-law review committee to review and evaluate these By-laws every five years from the approved date of these By-laws, noted at the end.
Section 8 - Committees
The President/Varsity Head Coach of the Club shall have the power to appoint such committee as he/she/they deem(s) advisable for the welfare of the Club, and the President/Varsity Head Coach shall have the power to dissolve such committees at any time.
Standing Committees - Standing Committees are those that may function for the entire year. Chairpersons of Standing Committees shall be appointed by the President/Varsity Head Coach. The Chairperson shall determine the number of persons on the committee.
Membership - The Membership Chairperson shall have the responsibility of building and retaining membership and extending acts of courtesy on behalf of the Club. The committee's primary function is to direct all activities pertaining to procurement and retention of members.
Calling/Telephone - The Chairperson shall ensure that each member is advised of special events and meetings and any other pertinent information deemed necessary by the President/Co-Presidents, Executive Committee or Varsity Head Coach.
Spirit Wear - A Chairperson shall be responsible for the selection ordering and selling of sport/spirit wear throughout the year. The primary objective will be to advertise and promote the Grayson Wrestling program.
Concession Stand - A Chairperson will be responsible for the entire operation and maintenance of the Concession Stand. The menu items, purchasing, set-up and clean-up will be the responsibility of the committee.
Concession Stand Workers - The Chairperson will be responsible for providing workers at all home games during the football season and/or special events such as the Spring Game and GAA games. This committee will be responsible for the selling of food items before and during Varsity home games on Friday and 9th grade or JV games on Thursdays.
Special Committees - Special Committees are appointed by the President/Varsity head Coach as the need for them arises in the Club. Duties and responsibilities are assigned to those committees at the time they are created.
Nominating - The Chairperson and committees shall be comprised of one parent from Varsity and one from JV/9th grade during the April meeting. The responsibility of the Nominating Committee is to prepare a slate of officers for the upcoming year. The proposed slate of officers shall be announced during the November business meeting and voted on at that meeting.
Banquet - The Chairperson shall be appointed by the President/Varsity Head Coach and the committee should be made up of one parent from each grade level. The responsibility of this committee is to evaluate and recommend an adequate and reasonable facility for the annual Wrestling Banquet. The committee shall handle reservations, collection and decorations and all other details pertaining to the end of the season wrestling Banquet.
Finance - The Chairperson shall be the Vice President and three members appointed by the President/Varsity head Coach review by the Finance Committee shall be completed yearly before the new Treasurer takes office. The responsibility of the committee shall be to thoroughly review and examine the financial books and records of the Treasurer and report to the membership during a business meeting.